Overview
Configure your team’s purchasing preferences to ensure compliance and prioritize cost savings. These preferences guide Contract Owners and Tropic’s team in presenting proposals that align with your organization's policies. You can adjust these settings at any time.
If you use Tropic's Assisted Purchasing or Expert Advisory services, these preferences will also help guide negotiations to meet your requirements.
Before you start
Before you configure your preferences, we recommend you talk to stakeholders in your organization. These stakeholders typically include:
- Finance
- IT
- InfoSec
- Legal
- Procurement
- Security
This ensures you have all the necessary information to accurately reflect your organization's policies. While gathering this information, differentiate between strict requirements and "nice-to-have" items. You’ll be able to indicate these in your settings, helping our team provide the best advice.
How to Configure Procurement Preferences
Requires the following role: Owner
You can configure your procurement preferences as settings in your Tropic account.
- Go to Settings.
- Select a category under Procurement Preferences (e.g., Term Lengths, Payment Terms & Frequency).
- Complete the fields on each page and click Save.
Procurement Preference Categories
Term Lengths
Indicate your organization's preferred contract durations with suppliers. The finance team typically manages this section to ensure proposals align with your company’s preferred terms.
Payment Terms & Frequency
Outline your organization's general preferences on payment terms and frequency with suppliers. This section is managed by the finance team to ensure Contract Owners and Tropic present proposals in line with your payment preferences.
Payment Methods
Select your organization’s preferred payment methods. Managed by the finance team, this ensures proposals align with your company’s payment methods.
Documents
This section outlines your organization's general preferences on collecting documentation from suppliers. This is typically maintained by legal, security, compliance, or finance teams to ensure proposals are presented alongside required documents.
Marketing Materials
Outline your organization’s preferences regarding marketing terms with suppliers. This section is maintained by legal, security, compliance, or finance teams to ensure that Contract Owners and Tropic present proposals in line with your organization’s marketing guidelines.
Product Usage
Set your organization’s preferences for using supplier products. Managed by legal, security, compliance, finance, or IT teams, this ensures proposals are consistent with your product usage guidelines.
Other Preferences
Highlight other procurement priorities for your organization. Legal, security, compliance, and finance teams manage these settings to ensure proposals align with your overall procurement goals.
Rank what Tropic should prioritize when working with suppliers on your behalf.
Additional Resources
For more information on procurement settings or negotiation best practices, visit our Help Center.