Overview
Audit logs in Tropic provide a detailed history of changes made to records, capturing who made the change and when it occurred. These logs are crucial for maintaining security compliance, as auditors may require an export of the audit logs for review.
Note: Tropic’s audit logs only track changes to records. They don't track when users have viewed certain records or fields.
Records Tracked
Audit logs track when the following record types are changed, updated, or destroyed:
- Approval chains
- Approval groups
- Benchmark request
- Comments
- Contact
- Contracts
- Contract transition
- Custom field
- Departments
- Diversity classification
- Documents
- Domains
- Integration
- Organizations
- Organizations supplier details
- Proposals
- Purchase orders
- Question
- Request
- Request tasks
- Task assignees
- Time off details
- Role
- Users
- Workflow tasks
- Workflow steps
- Workflow
Each log entry includes the changed record properties and the values.
Access Audit Logs
Requires the following role: Owner
To access audit logs in the Tropic platform, go to Settings --> Audit Logs.
Use Filters to apply filters to log entries. You can filter entries by user, record type, action, or date.
You can click the View Record link, if available, to view the related record in the Tropic platform.
Export Audit Logs
Requires the following role: Owner
The audit logs store entries indefinitely. However, if you need logs past 400 days, we recommend you regularly export and store your audit logs.
To export audit log entries as a CSV:
- In Settings --> Audit Logs.
- Use Filters to apply filters to your export.
- Click Export CSV.
- On the My Exports page, click Download to download the CSV.
Additional Resources
- For detailed instructions on managing roles and permissions, visit our guide User Roles and Permissions.
- For additional documentation and training guides, please visit our Help Center to explore more resources and support.