Monitor AI spend and token usage across suppliers, paced against your contractual commitments.
Overview
AI is one of the fastest-growing and least-controlled spend categories in most organizations. Contracts are consumption-based, spend is variable, and usage is fragmented across suppliers, models, users, and API keys. Tropic’s AI Consumption Tracking gives finance and procurement teams a single, consolidated view of AI spend and token usage across supported suppliers - connected directly to supplier APIs and compared against your contractual commitments.
This means you can see not just what you’re spending, but how that spend is tracking against your commitments, where you’re at risk of overage, and where you have unused commitment at risk of going to waste.
AI Consumption Management is part of the Enhanced Data Package. If you don't see it, reach out to your Account Manager to confirm it's enabled for your organization.
Supported Suppliers
At launch, AI Consumption Tracking supports the following suppliers and plan types:
- OpenAI Platform: API usage for companies integrating AI into their own products and workflows.
- Anthropic Claude Developer Platform: API usage for companies building with Claude.
- Anthropic Claude Enterprise: company-wide employee usage of Claude, including chat, Claude Code, and Cowork.
- Cursor: AI coding tool usage across engineering teams.
You can connect multiple environments per supplier - for example, separate production and staging API organizations for OpenAI.
More integrations coming Additional suppliers will be supported in future releases. Check back for updates as the feature expands. |
How to Connect a Supplier
To connect a supplier, you create an API key in that supplier’s platform and add it in Tropic under Integrations. Key requirements vary by supplier:
- OpenAI: Admin API key required.
- Anthropic (Developer Platform): Admin API key required. Note: Anthropic’s Admin API has no permission scopes, so the key grants read and write access at the provider level. Tropic only ever reads - but expect your security team to ask about this.
- Anthropic Claude Enterprise: A separate Analytics API key is required. This key is read-only (an easier security conversation) but can only be created by your organization’s Primary Owner, and only on the Enterprise plan.
- Cursor: Admin API key required. Personal API keys do not have the required scopes.
Heads up: IT and security involvement likely needed The person evaluating Tropic often doesn’t have the privileges needed to create these API keys. Expect to loop in IT or engineering to generate the keys. |
Once connected, Tropic backfills up to 12 months of usage history, as the API’s vary in how much historical usage and cost data is available. For example, OpenAI’s cost reporting only goes back to December 6, 2025, so OpenAI connections made before December 2026 will backfill less than a full year, and they also have historical floors, which vary by organization, for API Key costs. Backfills may take some time to fully populate due to supplier rate limits.
What You Can Track
Aggregate Dashboard
One view across all connected suppliers showing:
- Total committed spend
- Total spent to date
- Projected overage exposure
- Unused commitment at risk
Commitment Tracking
Enter a commitment (with an optional link to the contract in Tropic), then track actual consumption against it with projected variance. To add a commitment, navigate to the supplier page in AI Consumption Management and click Add Commitment. Enter the commitment value, timeframe, and optionally link it to the relevant contract in Tropic. You can also track against a budget amount rather than a contractual commitment - useful if you want spend visibility without a formal commit in place. Three projection models are available, selectable from the supplier page:
- Recent run-rate: projects forward based on your most recent usage pace.
- Linear trend: projects based on your usage trend over time.
- Flat hold: holds current spend flat as the projection.
Suppliers without contractual commitments can still be tracked on metered usage.
Consumption Analytics
Per-supplier breakdowns across flexible time ranges, including:
- By model
- By user
- By API key
- By token type (input, output, cache, batch)
Alerts
Tropic sends alerts via email and Slack so you find out before an overage or shortfall happens, not after. Alert types include:
- Threshold alerts when a percentage of your commitment has been consumed - you can set the threshold percentage that triggers the alert
- Pacing alerts when projected spend is on track to exceed or fall short of your commitment
Additional Resources
- Setting Up Integrations in Tropic
- Understanding Contract Records and Documents in Tropic
- Tropic Dashboard & Widget